What happens after you as a member of staff have sumitted a web form report?
Who receives your report?
- Your report is is encrypted and sent over a secure connection to the Internal Auditing Unit (EIR).
- IR decrypts the report and forwards it the the appropriate line manager who decides where in the organisation the case is to be handled.
- You will receive an automatic message confirming that your report has been received.
What happens next?
- Within about one week, you will receive information from the person handling the case about the status of and further actions to be taken with regards to your report.
- All received reports will be investigated in a serious and exhaustive manner.
- All sensitive documents associated with the case will be held in confidentiality. This entails that your name will not be known by people other than those who are needed to follow up your case.
- If a determination is made that misconduct has occurred or that the physical environment is unsafe, corrective measures will be enacted to correct the situation.
What rights do you have once you submit a report?
- As the reporting person you will receive the opportunity to present your view to the person handling the case, preferably in a meeting with written minutes.
- Since you are not personally part of the case but, rather, are passing on information that you have become aware of, you will not be involved further. You will be contacted in the event that the person handling the case needs more information. You will receive a message that your report was received and a follow-up message when the case has concluded.
- You should not experience negative consequences as a result of your involvement with the case that you report. If you experience any negative consequences stemming from your report, we ask that you please contact the Internal Auditing Unit directly.
What rights does a person accused of misconduct have?
- Individuals who are accused of misconduct have the right to know about, be given an understanding of the substance of, and express their side of the case. The person or persons who are accused will be called into a meeting (or meetings) such that the case can be illuminated from as many sides as possible.
- If an employee is found responsible for serious misconduct connected to their work at UiO, an additional case may be started following the guidelines as provided in the Civil Service Act § 18 (lovdata.no) (Norwegian).
- If a student has been found to be unreasonably disruptive, a case may be started by the Appeals committee. Rules regarding such cases can be found in the Act relating to universities and university colleges § 4.8 (lovdata.no) (Norwegian).
- All involved parties will be informed at the conclusion of a case.
Published Oct. 4, 2013 12:28 PM - Last modified Nov. 21, 2017 4:17 PM