This page contains practical information and useful links for new employees at the Institute of Theoretical Astrophysics (ITA).
ITA is located in the Svein Rosselands hus (Sem Sælands vei 13) on Blindern Campus of the University of Oslo.
Feel free to contact us if you still have questions after reading through the following information.
Getting settled in - practical information and necessities
Upon arrival, there are a few practical issues that needs to be taken care of in order to get you registered in the UiO system. You may even start this process before you arrive, so that you are good to go when you get here. Please read carefully through the following points:
Complete the New at ITA form
- Important: Please complete the New at ITA form in either word or pdf format an return to email@example.com together with a photo of yourself as soon as possible. If you don't have a photo, you can get one taken by the administration upon arrival (please contact the communication advisor).
- Based on the information you provide in the form, you will be added to the Staff List and the New Faces webpage. A personal homepage will be established for long-term guests and employees. You should maintain your homepage yourself. This is done by clicking 'Manage documents' at the bottom of the page and signing in using your UiO credentials.
Internet access and email address
- Your web account and email address at the University of Oslo [format: firstname.lastname@example.org] will be activated by the IT service group upon your arrival. You will have to go there in person and bring your ID. It may take a couple of days before the user becomes active.
- You can access your email in several ways, e.g. by using the following website: email@example.com. Read more at "Email and calendar".
Office and door sign
- Please contact Head of Office (Kristine Aall S. Knudsen) regarding office location and press and communication advisor (Martina D'Angelo) for updating the door sign.
Door pass and ID card
- Office door pass is an employee card/guest card. For the first few days/weeks you may borrow a card from the institute. Ask Head of Office (Kristine Aall S. Knudsen), room 208.
- If you receive salary from UiO, you can usually pick up your card at the SiO Centre (sio.no) one week after your contracts starts. You will need to provide your national identity number (for foreign employees, see below under 'For foreign employees') and bring your passport (or other official form of identification). Please remember to return the door pass when your stay at ITA has ended.
- If you receive salary elsewhere than UiO, please confer with Head of Office regarding ID card.
Computer and office equipment
- If you need new computer equipment or office supplies, please contact your project leader first.
- Issues related to computers or web accounts at UiO can be handled by the local IT department (Kjell Andresen or Torben Leifsen).
You are encouraged to familiarise yourself with the following
- For employees parking is only permitted in parking spaces marked with A. You must register as a UiO user in the Apcoa Flow parking app.
- For guests and visitors, a code card with a short-term parking permit is provided. Validity is three days. Head of Office at ITA can order code cards for visitors by sending an e-mail to firstname.lastname@example.org .
Academic and social life at ITA
Stay up-to-date by frequently checking our front page which lists both news and events at the department.
- Friday Colloquium, every Friday between 11.15-12.00 in Peisestua (room 304).
- Friday Mingle, organised every once in a while instead of the Friday Colloquium in which everyone have a mingling session in the main entrance hall with cake, coffee and a speed lecture.
- Rosseland lecture, annual lecture in honour of the founder of the institute, prof. Svein Rosseland, organised by ITA in collaboration with the UiO Science Library sometime during spring.
- The Cosmology and Extragalactic astronomy research group and the Rosseland Centre for Solar Physics, have regular lunch and coffee meetings. For more information, please contact your project leader.
Sports and activities
- Running group: Regular running sessions are organised at ITA where everyone is welcome to join. For more information, please contact the organiser Luc Rouppe van der Voort or Kristian Joten Andersen.
- Astro Stars is the name of the ITA football (soccer) team that play on a regular basis. For more info, please contact the organizer Eirik Gjerløw.
- Code Coffee, a monthly ( ~ 1h max ) seminar/meeting for fellow programming / computational scientists in our institute.Join us to talk about the coding aspect of our work. The goals are to get to know each other and to learn new tricks. For more info, please contact Mikolaj Szydlarski.
- To stay up to date, we recommend following ITA at Facebook, Instagram and Twitter through the user @astrofysikk.
- Feel free to share content with the #astrofysikk_uio and/or @astrofysikk. For more info, ask the Press and Communication Advisor for ITA (Martina D'Angelo).
- All employees and master students at ITA and RoCS communicate on Mattermost, a fully featured chat service with public channels, private channels and instant messaging. As soon as you are a registered ITA employee, you are automatically invited. For troubles or questions contact the local IT department (Kjell Andresen).
- ITA has several useful email lists. When you get your internal email address you will be added to email lists that will alert you to general ITA information, seminar announcements and informal/social announcements (email@example.com). There are other email lists that you may want to join, we therefore highly recommend that you browse the email lists page. As a main rule it will be you @astro.uio.no-address that has been or will be added to the list. This has the advantage that you can manage all subscriptions yourself.
For foreign employees
For general information, please read carefully the information for international staff.
Registering with Norwegian authorities
- In order to get an ID card at UiO and for opening a bank account, you will need a national identity number (personnummer). This requires some processing time, and is often a limiting factor for getting settled. Therefor, we urge you to make appointments with the required authorities as early as possible. Please read carefully the Registration with Norwegian authorities pages in which you will find information on how to register at local authorities within set deadlines.
Norwegian bank account
- Opening a bank account should be one of your top priorities upon arrival in Norway, especially if your stay exceeds six months. Access to a Norwegian bank account will enable you to receive salary payments and handle your finances in a safe and efficient way.
- Please read about the procedures on the UiO Bank account pages.
Research and outreach
Important: It is of upmost importance to state your affiliation correctly in all of your publications. For ITA employees, this means including the following affiliation: Institute of theoretical astrophysics, University of Oslo. If you publish in a lesser-known peer-reviewed journal, please ensure that the journal is recognised at level 1 or 2 according to the Database for Statistics and Higher Education. Please inform the ITA administration if the journal is not recognised.
Registering scientific activity
- CRIStin is the national system used by UiO for registering academic activities and results. You must register all of your journal publications, books, book chapters, talks, posters, media contributions, etc., as the information entered into this system is used to generate reports on scientific activity, including information on collaboration (internally, nationally and internationally). If you have any difficulties using Cristin, you can contact the ITA administration.
Publication fund for UiO researchers
- Authors who wish to publish in Open Access (OA) journals will have the opportunity to apply for financial support to cover article processing charges. Read more.
Astronomy is appealing to the general public and we aim at being the main source for astronomy news related to research within our fields. We have good experience scientific outreach for various target groups, and well connected to media. Please contact our current Press and Communication Officer (Martina D'Angelo) for information on how to popularise your research.
- The Institute of Theoretical Astrophysics arranges a series of Astronomy on Tap - Oslo events. It takes place on the last Monday of every other month in a pub in the centre of Oslo. Please get in touch with the organisers by email: firstname.lastname@example.org if you would like to join the team and/or propose to give a talk.
- The Institute of Theoretical Astrophysics takes part to the project "IAU Women and Girls in Astronomy". In tandem with the United Nations’ International Day of Women and Girls in Science, ITA has launched the "Women in Astrophysics" blog on February 11th, 2019 featuring women astronomers from ITA and RoCS. If you would like to join subscribe to the mailing list: email@example.com or contact the ITA's Press and Communication Officer.
Please do not hesitate to contact the ITA administration if you have any question or encounter problems.