Employment conditions for research assistants
- The employment conditions for research assistants are set out in the regulation for terms of employment for positions as postdoctoral fellow, PhD candidate, research assistant and specialist candidate Section 1-4 (lovdata.no) (Norwegian).
- Postdoctoral fellows and qualified PhD candidates are not allowed to work as research assistants.
- Research assistants are not allowed to take on research duties, and research assistants do not need to have received organized research training.
- The work should qualify for employment as a doctoral research fellow and a further academic career. Therefore, the position does not include administrative duties. For administrative tasks, a job code must be chosen in line with UiO's job structure (Norwegian).
- Monthly salary is the best way of clarifying the employment situation and should be considered with employment for more than 1-2 months in a position of at least 20%. Please contact the administration manager if you have any questions about this.
- Research assistants have the same employment rights as all other UiO employees.
Recruitment and follow-up
- As a general rule, the position of research assistant must be announced unless
- the position is externally funded and special conditions suggest hiring without recruitment
- the position is for less than six months
- the position is for less than one year and announcement will cause considerable disadvantage for the employer
- The administration manager is responsible for drawing up a contract and the responsible researcher/project manager approves time sheets.
- There are three different position codes for research assistants:
- SKO 1018 can be used for students without a bachelor's degree
- SKO 1019 presupposes obtained bachelor's degree
- SKO 1020 presupposes a master's degree
Before starting work
- Everyone working at UiO, including research assistants, must have a contract before they can start work.
- A research assistant may receive pay from a number of initiatives and projects, but a separate contract must be drawn up for each initiative or project (up to 100% position).
- Several researchers may go together in employing a research assistant. In such cases it is important that the duties are coordinated and that the total workload is clarified and agreed in writing in advance.
- As a general rule, the administration manager and the research consultant/case-handler must be notified of the employment 2-3 weeks before the work is to start.
- Only the administration manager can act as employer. The project manager may discuss possible assignments with a potential assistant, but the project manager cannot guarantee employment or a position code.
- Research assistants are paid according to the stipulations of the Basic Collective Agreements for the various position codes, also when they are employed on a research project. Some units have set their own rates within these limits.
After the contract is signed
- The contractor (researcher/project manager) checks and approves time sheets and ensures that the number of hours does not exceed what is agreed and approved.
- Time sheets must be delivered on a running basis and no later than three months after the work is completed.
- It can take up to four weeks from when the time sheet is delivered until salary is paid, see the schedule for exact dates.
Salaries and labour costs
The local case-handler assists with determining the salary and calculating the total labour costs that will be charged to your funds/project. The costs comprise the following items:
- Gross hourly wage is determined according to the employee's qualifications (completed Bachelor’s or Master's degree).
- Social costs (holiday money, pension insurance and employer's contribution) amount to 44% which must be added to the gross salary amount.
- Overheads: When applying for external funding for employment of a research assistant, overheads should be included in the total application amount. The overhead rate varies according to project type.