MED

Applying for a grant – UiO-MED, OUS and Ahus

Overview

Anchor the application in the affected institution(s)

The PI must inform the affected institutions about the planned application by notifying the management listed below. Please remember to inform all involved institutions, e.g. UiO and OUS/Ahus if the proposed project will involve the resources from several institutions. Regarding project ownership, PIs with dual affiliation (OUS and UiO or Ahus and UiO) should follow the institutional guidelines described in "Agreement on Project Ownership" (Norwegian, pdf) and in "Agreement on Project Ownership between Ahus and UiO" (Norwegian, pdf).

Akershus University Hospital
Helsam: Head of department and group leader

Head of department and group leader

For application to EU or other international funding agencies it is obligatory to also contact the research support unit (email)

Organization chart/search (login required, access restricted to OUS machines)

Head of department and head of division
IMB: Head of department and group leader
Klinmed: Head of division, head of division research, and group leader
NCMM: Head of office and centre director

 

Preparation meeting, if required

A preparation meeting is recommended for large projects, especially those that will involve the resources of OUS or Ahus and UiO. The objective is to minimize subsequent paperwork. Please contact the relevant support service below, and a brief preparation meeting will be scheduled at your convenience. 

Akershus University Hospital
Helsam: Research support Research support unit (email) Contact research support (email)
IMB: No preparation meeting required
Klinmed: UiO-MED external funding unit (email)
NCMM: No preparation meeting required

 

Contact finance support, create a budget for the project

The project budget must be calculated by the relevant support service below. We recommend that the PI alerts the budgeting service as soon as (s)he has decided to apply for a specific grant, and no less than 2 weeks before the call deadline. Remember to include costs related to installation of new equipment e.g. cooling, exhaust, lighting, gas hook-up, radioactive shielding. 

Akershus University Hospital
Helsam:  Finance section 

Contact research support unit (email) or financial advisor at the Division.

Organization chart/search (login required, access restricted to OUS machines)

Contact research support (email)
IMB: Finance section (email) 
Klinmed: Contact your clinic's controller in the finance section (Norwegian)
NCMM: Finance personnel in support section

 

Write the grant application 

PI must ensure that the resources required for the project implementation are available. Please ensure that the project time plan allows for obtaining the required approvals, if applicable. Please contact the relevant support service below for assistance with the grant application.

Akershus University Hospital
Helsam: Research support (national grants) and UiO-MED external funding unit (international grants, email) Research support unit (email) Contact research support (email)
IMB: UiO-MED external funding unit (email)
Klinmed: UiO-MED external funding unit (email)
NCMM: UiO-MED external funding unit (email)

 

Obtain support letters, if required

Check if the call requires any support letters. Please contact the relevant support service below if you require assistance in obtaining the support letters.

Akershus University Hospital

Helsam: National grants and other grants (email)

Research support unit (email) Contact researh support (email)
IMB: UiO-MED external funding unit (email)
Klinmed: UiO-MED external funding unit (email)
NCMM: Centre director or research strategy

 

Portal administrative information

Insert administrative information in application portal

  Akershus University Hospital
Project Owner University of Oslo Oslo University Hospital Akershus universitetssykehus HF
Legal address Problemveien 7
0313 OSLO
Kirkeveien 166 (tårnbygget)
0450 OSLO
Sykehusveien 25, Lørenskog
Mail and delivery address Use your local address Use your local address Akershus universitetssykehus HF, Postboks 1000, 1478 Lørenskog
Organization number 971 035 854 993 467 049 983 971 636
MVA/VAT number NO971 035 854MVA No 993 467 049MVA NO983 971 636MVA
Project administrator

Helsam: Head of administration
Knut T. Stokke: 17th  April 1978

IMB: Finance section manager
Trude Abelsen: 28th November 1964

Klinmed: Head of administration
Hans Mossin: 21st October 1957

NCMM: Head of office
Ingrid Kjelsvik: 26th June 1978

Peder Heyerdahl Utne
Head of administration and biobank
Research support unit
e-mail: grants@ous-hf.no
Phone: +47 23 02 60 63
DOB: 22 March 1969

Karin Vassbakk
Head of research support
DOB: 7th January 1967
More information about project administrator (Norwegian)

Participant identification code (PIC) 99 997 5814 99 110 4000 96 56 72 346
Federal entity identification number (EIN) 44-4444444 98-120 6495 Contact research support for information (email)
Federalwise assurance (FWA) 000 00 6540 000 00 65 96
DUNS number 730 373 198 671 185 591
Audit Internal audit Price Waterhouse Coopers
Institution contacts, EU Malin Johansen
med-funding@medisin.uio.no
EU-Office
Eu-office@admin.uio.no
Martin Sending
grants@ous-hf.no
Institution contacts, Research Council of Norway Helsam: Head of administration
IMB: Head of institute or postmottak@medisin.uio.no
Klinmed: Head of administration
NCMM: Head of office

Martin Sending
grants@ous-hf.no

 

Obtain approval of the final budget

Before submission, the PI must obtain approval of the application budget as listed below. The PI must also send the submitted application for archiving.

Akershus University Hospital

Helsam:
Approval: Head of administration
Submitted applications must be sent for archiving

Head of department and group leader

For applications to EU or other international funding agencies it is obligatory to also contact the research support unit (email)

Organization chart/search (login required, access restricted to OUS machines)

 

Head of department and Headof division

The PI must archive application in Public 360.
IMB:
Approval: Finance section
Submitted applications must be sent for archiving (email)
Klinmed:
Approval: Head of administration
Submitted applications must be sent for archiving (email)
NCMM:  
Approval: Centre director

 

Institutions' general guidelines

In addition to the local procedures at MED, OUS and Ahus, all institutions have web resources with useful suggestions on finding project partners, writing a grant proposal, and running an externally funded project.

Published Jan. 24, 2017 1:27 PM - Last modified May 22, 2019 10:33 AM