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Which expenditure type should you choose in the HR portal?

When you register a travel or expense reimbursement claim in the HR portal you must indicate an expenditure type. Here you find an overview of the different types, how they must be documented and where you can find more detailed information. Attestants will also find accounting information.

Tip: Click on the column title "Category" or "Expenditure type" to sort the table in alphabetical order.

Category Expenditure type Description Documentation requirements Regulations Account number Account name
Food Representation
(formal occasion)
Definition Guidelines for hosting and representation at UiO 7351 Representation
Food Food at internal meetings Conference meals associated with work
  • List of participants
  • Meeting's duration and purpose
  • Receipt
Guidelines for hosting and representation at UiO 6860

Food/dining on internal meetings/events

Food Dining at internal events
(welfare)
E.g. Christmas dinner, parties
  • List of participants
  • Purpose
  • Receipt
  6860 Food/dining on internal meetings/events
Food Food at seminars/meetings with external participants (when UiO is arranging the meeting) Meetings in connection with working with (for UiO) external participants
  • List of participants
  • Meeting's duration and purpose
  • Receipt
Guidelines for hosting and representation at UiO 7352 Food/dining on meetings/seminars with external participants
Food Food at meetings with external (for UiO9 participants present Conference meals associated with work
  • List of participants
  • Meeting's duration and purpose
  • Receipt
Guidelines for hosting and representation at UiO 7352 Food/dining on meetings/seminars with external participants
Food Food billed when travelling Food for yourself and others you spend traveling instead of subsistence allowance

Travel expense claims

7152 Diet and accommodation by voucher, not reported
Travel and transport Public transport/tolls (not airline tickets)  
  • None
  7191 Transportation costs traveling
Travel and transport Parking   Guidelines for use of own vehicle 7191 Transportation costs traveling
Travel and transport Taxi     7191 Transportation costs traveling
Travel and transport Airline tickets   Guidelines for business travel at UiO 7191 Transportation costs traveling
Travel and transport Rental car including fuel     7191 Transportation costs traveling
Travel and transport Accommodation - domestic  

Guidelines for business travel at UiO

7192 Subsistence expenses
Travel and transport Accommodation - abroad   Guidelines for business travel at UiO 7192 Subsistence expenses
Courses and training Course and conference fees     6863 Course and conference
Courses and training Membership fees     7400 Membership fees
Books and newspapers Nonfiction Books and other publications - subject related   6848 Non-fiction literature
Books and newspapers Journals, newspapers and other literature     6846 Newspapers, journals and such
Supplies Office supplies     6800 Office supplies
Supplies Minor procurements and equipment     6541 Inventory/equipment - operating purchases
Supplies Scientific special equipment     6503 Technical/scientific equipment - operating purchases
Supplies Licenses/software access     6422

Software/computer software (licenses)

EC Phone/Internet paid by employer  
  • Invoice
Reimbursement of communication services (Norwegian) 6901 Mobile phone subscriptions and broadband paid by the employer
EC Additional costs of own/rented electronic equipment used on travel   Reimbursement of communication services (Norwegian) 7190 Reimbursement expenses on travel
Gifts and welfare Gifts/rewards to employees   Guidelines for rewards and gifts 5901 Gifts for employees
Gifts and welfare Gifts/rewards to guests/external persons   Guidelines for rewards and gifts 7411 Gifts for external relations
Gifts and welfare Welfare expenditures     5999 Other personnel expenses
Other services Moving costs  
  • Invoice from supplier and payment confirmation/bank statement
  • Tenders from at least three firms
  7135 Moving fees (filing requirement)
Other services Laundry/dry cleaning costs     7190 Reimbursement expenses on travel
Other services Copyediting/proofreading  
  • Invoice/payment confirmation
Copyediting and proofreading (Norwegian) 6797 Services purchased from abroad are charged VAT
Other services Postage     6941 Postage
Other services Shipping and transportation costs     6100 Shipping and transportation costs
Travel and transport Other travel expenses  

 

7190 Reimbursement expenses on travel
Other expenses Bank charges and other fees  

 

7770 Bank charges and costs of remittances
Other expenses Compensation supplement abroad  
  • None
Travel expense claims 5393 Compensation supplement trips abroad - withholding tax
Other expenses Visa/medicine/vaccines     7190 Reimbursement expenses on travel
Other expenses Other expenses - specify Spesifikasjon av hva man har kjøpt i HR-portalen   7190 Reimbursement expenses on travel
Other expenses VAT and EU projects     7792 VAT on EU projects
Other expenses Travel insurance  

Travel insurance during stays abroad

7500 Travel insurance
Other expenses Computer glasses   Procedure for computer glasses 5999 Other personnel-related costs
Other expenses Other expenses (not on travel) Spesifikasjon av hva man har kjøpt i HR-portalen   7799 Miscellaneous costs


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Published Sep. 10, 2015 1:44 PM - Last modified Nov. 15, 2019 2:30 PM