All plus hours will be transferred to 2021
Employees who fall under the flexitime scheme can normally transfer up to 50 plus hours from one year to the next. Due to the corona pandemic, the settlement date for flexitime has been moved from 1.1.2021 to 31.8.2021. This means that everyone will have all their plus hours transferred from 2020 to 2021. In the new year, the manager and employee must work together to lay out a plan for phasing out flexitime.
Transfer of all accrued plus hours
Employees covered by the special agreement on flexible working hours in the state would normally have plus hours exceeding 50 hours deleted on 1.1.2021. By moving the settlement date for flexitime from 1.1.2021 to 31.8.2021, these employees will have all their plus hours transferred to 2021. If you have earned many plus hours in 2020, you will in this way have better time to settle plus hours by the new settlement date on 31 August, 2021.
Plan for phasing out flexitime
The units must already in the new year start planning for how the settlement of plus hours will take place until the settlement date on 31 August, 2021. This means that you and your manager must agree on a plan for how the flexitime will be settled. It is recommended that it is planned for a settlement of plus hours before 1 May, 2021, so that you can settle a sufficient proportion of the flexitime before the planning of holiday settlement. If you have many plus hours, you must settle these by taking compensatory time off during the winter and spring of 2021.
Procedure and deadlines for converting plus hours to overtime hours
The change in the deadline for the settlement period shall not entail increased use of flexitime to compensate for overtime. Your manager and you must enter into a dialogue wether any plus time back in time in reality has been overtime work and must be compensated according to the overtime regulations.
Remember that the conversion of plus hours to overtime hours in the HR portal can only be done up to 3 months back in time. Your manager and you must enter into dialogue before plus hours can possibly be converted to overtime hours.
Remember to record your working hours in the HR portal!
If you are not up to date with the recording of working hours in the HR portal, you must record the missing hours as soon as possible. Please note that the recording of working hours is a prerequisite for assessing whether any plus hours in reality represent overtime that is to be compensated according to the overtime provisions.