How to hold and record a lecture via MS Teams

In the event that either a teacher or student is not able to physically attend a lecture, Microsoft Teams can be used to stream and record lectures.

Requirements for use of the service.

Lecturers can be granted access to the recording function in MS Teams and make a video of a lecture that is held as a video meeting.

To request the necessary rights, please fill out the form below.

Request rights to make recordings with MS Teams

First-time set up of Microsoft Teams.

For UiO-managed Windows computers, Teams is available via the Software Center. 

Others can download the client here: https://teams.microsoft.com/downloads

Users of iOS and Android devices will find the Teams client in their respective App Stores.

Once the client is installed, Create a team.

Choose "Teams", click on "Join or create a team", and  "Create a team"

MS Teams: create/join team screen

When asked for type team, choose "Other"

MS Teams: Select team type dialog
Give the team a name and description. You can choose to have the room open for everyone or to restrict access (e.g., to students enrolled in a specific course).
Click "Next".

MS Teams: team set-up dialog (name, description, privacy, etc.).

If you select "private", you can choose to skip manually adding members if there are a lot of them.

How to add many users to a team

At the moment, UiO does not have an automated solution to easily add multiple members, e.g., all students enrolled in a given course, to a team but it is something that the IT-organization is working on. In the meantime, there are some methods you can use to make the task less difficult.

Adding members is different based on the type of team (open or private) you chose during team set-up.

Private team

First, get a code by clicking on the three dots (ellipsis) next to the team name. This opens a menu where you can choose, "Manage team".

MS Teams: Manage team menu option.

Then click on "Settings", "Team code", and choose "Generate".

MS Teams: Generate team code dialog.

Everyone who receives this code can join this private team.

You may wish to distribute the code via Canvas, the relevant page under My Studies, etc. To use this code, a user needs to open MS Teams, choose "Join or create a team", and enter the code in the "Join a team with a code" field.

MS Teams: Joing team with a code dialog (for private teams).

 

Open team

For an open team, we recommend that you share the link to the team.

Click on the three dots beside the team name under "Teams" and click "Get link to team" in the menu that appears.

MS Teams: Get link to team dialog

Copy the link and send it to those who will participate.

MS Teams: Get a link to team link

Everyone who receives and clicks on this link will come directly in to the team.

You can do this for a private team also but you will then need to accept requests from everyone who uses the link so that they can access the team. For this reason, we recommend the method listed above for private teams.

Click on the topic that you would like help with

I want to make a recording.

click on the camera icon.

MS Teams: Selecting the camera icon to record a session
Give the video meeting a name and click "Meet now" to start.

MS Teams: name and start a meeting dialog
To begin recording the meeting, click the three dots and choose "Start recording".

MS Teams: access "start recording" option by pressing the three dots at the bottom of the screen 
When you wish to stop recording, you can either end the meeting or press the three dots again and choose "Stop recording".


You will receive an email from Microsoft Stream when the video is ready. This can take a while (depending on the length of the video). Click on the link in the email to go to the video.

MS Teams: link to video dialog (email)
Click the three dots on your video to download it.
The reason that you should download the video is so that you can upload it to UiO's central repository for recorded lectures. That way, the lecture can be published in the correct manner.

MS Teams: Downloading a completed lecture video.
Next, upload your video. You will find directions for uploading here:
How to upload lecture videos to the timetable
Finally, we request that you delete the video from MS Stream after you have downloaded it.

I want to hold a live lecture for up to 250 participants.

See the directions for adding many users to a team Team.
Click on the camera icon.

MS Teams: setting up a live lecture (click on the camera icon).
Give the video meeting an appropriate name and click "Meet now" to start.

MS Teams: start a meeting with the "Meet Now" button.
When the lecture is over, close it by hanging up.

 

I want to record a live lecture for up to 250 participants.

Click on the camera icon.

MS Teams: setting up a live lecture (click on the camera icon).
Give the video meeting an appropriate name and click "Meet now" to start.

MS Teams: start a meeting with the "Meet Now" button.
To begin recording, click on the three dots and choose "Start recording". 

MS Teams: access "start recording" option by pressing the three dots at the bottom of the screen
Note that you are now encouraged to inform all participants that you are recording the lecture and that, if they ask questions during the lecture, they will be included in the recording.

MS Teams: message suggesting that you inform participants that a live lecture is being recorded
When you want to stop recording, you can either end the meeting or click on the three dots and choose "Stop recording".


You will receive an email from Microsoft Stream when the video is ready. This can take a while (depending on the length of the video). Click on the link in the email to go to the video.

MS Teams: link to video dialog (email)
Click the three dots on your video to download it.
The reason that you should download the video is so that you can upload it to UiO's central repository for recorded lectures. That way, the lecture can be published in the correct manner.

MS Teams: Downloading a completed lecture video.
Next, upload your video. You will find directions for uploading here:
How to upload lecture videos to the timetable
Finally, we request that you delete the video from MS Stream after you have downloaded it.

I want to edit my video before publishing it

Have you recorded a lecture or other video, and want to edit the video before you upload it or share it with others?

 

Tips & tricks

This section will be expanded as more content becomes available.

For more information about MS Teams and MS 365 see their respective pages. 

MS Teams information

Office 365 information

Published Mar. 17, 2020 10:21 AM - Last modified Mar. 26, 2020 7:54 PM