What happens after my report is submitted?

Who receives your report?

  • Your report is sent via a central routing exchange to the Speak Up Office at your faculty.
  • You will receive an automatic message confirming that your report has been received.
  • Your local Speak Up Office is made up by your faculty’s dean of studies, Study Environment contact person, and a deputy in the event that one or both of the former are not available. These individuals will consider your report and who should be involved to resolve the case in the best way.
  • A copy of your report is automatically sent to UiO’s Internal Auditing Unit, an independent administrative office that will ensure the report is followed up correctly.

What happens now?

  • Within about one week, you will receive information from the Speak Up Office about the status of and further actions to be taken with regards to your report.
  • The Speak Up Office will determine where your case will be processed (e.g., at the institute/programme, faculty, or central-administrative level). You will then be told the name of the person responsible for following up your report.
  • The faculty dean and dean of studies  are responsible for ensuring that an appropriate learning environment is maintained within their faculties and associated departments. In the event that your case pertains to a faculty/institute, the appropriate dean and or dean of studies will be involved.
  • All received reports will be investigated in a serious and exhaustive manner.
  • All sensitive documents associated with the case will be held in confidentiality. This entails that your name will not be known by people other than those who are needed to follow up your case.
  • If a determination is made that misconduct has occurred or that the physical environment is unsafe, corrective measures will be enacted to correct the situation.

What rights do you have once you submit a report?

  • If you are not personally part of the case but, rather, are passing on information that you have become aware of, you will not be involved further. You will be contacted in the event that the person handling the case needs more information. You will receive a message that your report was received and a follow-up message when the case has concluded.
  • If you report a case in which you are personally involved, you will be included in the case going forward. Your inclusion in the case means that you have a right to be heard and will be invited to a meeting where you can more precisely articulate your side of the case. You may bring another person to this meeting if you desire. This person can be a friend, family member, student ombud, advisor, or a lawyer. You will have the opportunity to review and give feedback on the meeting notes.
  • Your inclusion in the case means that you will be held up to date regarding developments and outcomes of the case to the extent that such information does not impact the rights to privacy that third parties involved in the case may posses.
  • You should not experience negative consequences as a result of your involvement with the case that you report. If you experience any negative consequences stemming from your report, we ask that you please contact the Internal Auditing Unit directly.

What rights does a person accused of misconduct have?

  • Individuals who are accused of misconduct have the right to know about, be given an understanding of the substance of, and express their side of the case. The person or persons who are accused will be called into a meeting (or meetings) such that the case can be illuminated from as many sides as possible.
  • If an employee is found responsible for serious misconduct connected to their work at UiO, a additional case may be started following the guidelines as provided in the Civil Service Act § 18 (lovdata.no).
  • If a student has been found to be unreasonably disruptive, a case may be started by the Appeals committee. Rules regarding such cases can be found in the Act relating to universities and university colleges § 4.8 (lovdata.no).
  • All involved parties will be informed at the conclusion of a case.
Published Sep. 13, 2013 9:41 AM - Last modified June 15, 2015 12:21 PM