Health, Safety and Environment (HSE) is a management responsibility in line with finance, quality, personnel and operating responsibilities.
Unit managers determine the responsibilities and duties for health, safety and environment for the underlying organisational levels. Tasks can be delegated to the local HSE coordinators, but the responsibility rests at all times with the line manager.
Board and Rector
The University Board is responsible for ensuring that the University complies with applicable laws and regulations within HSE. The Board is responsible for adopting the objectives and plans for systematic HSE management at the University, and for organising the work related to this. The Rector is chairman.
The University Director has overall responsibility for systematic HSE management within the framework set by the Board, and is UiOs management representative regarding the HSE-work.
Dean, Library Director, museum directors, directors of administrative departments, heads of department, heads of centres
The above have overall responsibility for systematic HSE management for a given unit. These managers must monitor developments. They must ensure that the managers who report to them, and their staff, have adequate training in HSE. These managers shall facilitate the involvement of staff.
Faculty director / administrative managers
Tasks and responsibilities within systematic HSE management can be delegated to a faculty director or administrative managers. HSE responsibilities are stated in job descriptions.
Managers with personnel responsibility
HSE is a managerial responsibility in the same way as financial, quality, personnel and operational responsibility.
Managers without staff responsibility (supervisor, field manager and the like)
Tasks and authority within the systematic HSE work can be delegated to employees who lead other employees. Managerial staff then acts as an employer in the HSE field and will make decisions about protecting HSE and prioritizing resources in HSE. The tasks and authority within HSE shall be stated in the job description.
Faculty boards, department boards and centre boards
As the supreme body of a unit, these boards are responsible for determining general objectives, priorities and strategies within the framework of current legislation, regulations and rules, as well as decisions adopted by the University Board or Faculty Board. This includes systematic health, environment and safety management.
Unit for Internal Audit (EIR)
- Will assist the university management to make sure it is established adequate internal controls at the University , including doing HSE audits .
- EIR at the University gets a copy of each whistleblowing report and will be able to verify that the cases have been processed correctly.
Estate Department (EA)
- The University's responsibility as owner of the buildings is delegated to the Estate Department.
- The Estate Department is responsible for the implementation and practice of systematic HSE management for fire prevention and electrical safety related to fixed installations.
- The Estate Department is delegated responsibility as the developer of new-build and major renovation projects.
- The Estate Department is responsible for the management, operation, maintenance and development of all university buildings and outdoor areas.
- The Estate Department organises and manages cleaning.
- The Estate Department is responsible for establishing an emergency response organisation and preparing an overall contingency plan for the University.
Health, Safety and Environment Unit (EHMS)
The University's overall system responsibility for HSE is delegated to the HSE Unit.
- The HSE Unit has overall responsibility for the documentation of the University's HSE activities in accordance with the rules.
- The HSE Unit also assists management, staff, the Working Environment Committee and safety representatives working on health, safety and environmental issues.
- The HSE Unit provides the secretariat for the central Working Environment Committee (WEC)
Department of Personnel Support (AP)
Key responsibility within personnel and organisational development is delegated to the Department of Personnel Support.
- The Department of Personnel Support provides administrative advice and guidance to all units at the University
- The Department of Personnel Support provides personal administrative and legal advice
- The Department of Personnel Support operates organisational, skills and management Development
Occupational Health Service Unit (EBHT)
The Occupational Health Service Unit has a free, independent role in HSE issues.
Specific roles in the HSE field
Local HSE coordinator
Radiation protection coordinator
Radiation protection is a line responsibility in line with the rest of HSE management. The University should have one central and several local radiation protection coordinators. They will provide radiation protection on behalf of the management.
- The central radiation protection coordinator is the contact person for the Norwegian Radiation Protection Authority (NRPA) and shall ensure that radiation protection is organised at central and local levels. Radiation coordinators shall have expertise in radiation protection.
The management shall appoint a local radiation protection coordinator for units which use ionising or non-ionising radiation. Radiation protection coordinators shall have expertise in radiation protection.