Procedure for ordering occupational health services
The procedure shall ensure that the University has a plan for ordering and the use of occupational health services.
Range of application
This procedure applies to all units at the University.
Managers are responsible for preparing an annual plan for the unit's use of occupational health services and that mandatory measures are given priority. If the University's internal Occupational Health Service (OHS Unit) cannot deliver, the manager is responsible for finding an alternative solution.
Preparation of a plan for the unit's use of occupational health services
- Units that do not have a separate meeting with OHS Unit: Heads of departments and centres that report to the faculty shall compile a list in collaboration with the leading safety representatives of requirements for occupational health services. This list must be sent to the faculty by the end of October in the year before the plan is to be implemented.
- Faculty management will compile input from units in collaboration with local senior safety representatives and ensure that the plan is finalised in consultation with the OHS Unit by the end of November in the year before the plan is to be implemented.
- Units that do have a separate meeting with OHS Unit: Management at departments, faculties, museums, the University Library, centres and the administrative departments shall ensure that a plan is prepared for the use of occupational health services in collaboration with local senior safety representatives or leading safety representative. The plan must be finalised in consultation with the OHS Unit by the end of November in the year before the plan is to be implemented.
- If the OHS Unit cannot deliver occupational health services according to the plan, the management will determine whether the service should be purchased from an external provider. Management will order, and name the provider in the plan for occupational health services.
Form and scope of the plan for the unit's use of occupational health services
- Template for a plan for the unit's use of occupational health services (Norwegian, Excel) must be used. The plan should include occupational health services equivalent to 1 hour per employee with low risk tasks (office work) and 1.5 hours per employee with high risk tasks (hazardous work). The hours can be an average over a three year period. This time must also include the occupational health service's administration time associated with such tasks.
Ordering outside the plan
Managers can order occupational health services outside the plan.
Provision of occupational health services
The OHS Unit is the University's preferred provider. If the OHS Unit cannot meet demand, occupational health services can be purchased from an external provider the University has an agreement with.
Managers must contact OHS before taking any action, and agree details on timing, participants, deadlines and reporting of results.
Managers must ensure that the appropriate LWEC is informed of the plan for the unit's use of occupational health services and is provided with reports from the OHS.
Archiving of HSE documents (Norwegian).
- Compiled by: Unit for HSE and emergency preparedness
- Authorized by: University Director Gunn-Elin Aa. Bjørneboe
- Date of authorization: 19.06.2017
- Version: 4
- Case and document no. in ePhorte: 2012/11454-75