Online nomination service for partner universities
The University of Oslo uses an online nomination service for nomination of exchange students. The deadline for nominating students is 1 November for studies starting in January and 1 May for studies starting in August.
The system is now open for nomination of students coming for exchange in Spring 2020.
Nomination process for partner institutions
UiO's partner institutions who are registered with one or more accounts will receive an e-mail with username and instructions for how to use the service upon opening (in October and March, approximately). Partners who need to be registered as a new user in the system must contact us at email@example.com.
Please note that PhD-candidates must not be nominated in the nomination service but directly to the department in question. Exchange students on the PhD level will not be given student status at the University of Oslo, but are treated as guest researchers. These students will not receive the regular admission letter but must contact their host department for academic and practical follow up.
STEP 1 - Log in:
Nominators from UiOs partner universities log in to the University of Oslo online nomination service: https://fsweb.no/nomination/login.jsf?inst=uio.
- Username: Your username is the email address which is sent to you in an email from the University of Oslo, when the service opens. (If you are not registered as a user, please see "Contact us" below).
- Password: To log in the first time you must order the password from the log in page. Enter your e-mail address (the address stated in the email from the University of Oslo) and click on "Send password".
The Nomination service supports Internet Explorer 8 or newer versions, along with most other browsers (e.g. Safari, Opera, Firefox, Chrome).
STEP 2 - Choose relevant agreement:
After log in you will see the agreements your institution has with the University of Oslo (the agreements that are registered on your username). Select the relevant agreement from the list and click on the button “Add new nomination” to nominate a student on the agreement.
STEP 3 - Register nominated students:
Please take care to enter the student's information correctly:
- e-mail address
- birth date (on the format YYYY.MM.DD)
- term(s) for admission (one or two semesters)
After completing the student's information, click on "Add Nomination" to save the data. After ca. 30 minutes the system will send a confirmation e-mail to the nominated student's e-mail address, and a copy to you. If you wish to cancel the nomination of the student, no e-mail will be sent if you cancel by clicking on the delete button (red circle with the white cross) within 30 minutes.
Please note that the data you have entered about the student can not be edited once it has been entered by clicking on the "Add Nomination" button. If you typed incorrect data, you must delete the nomination using the delete button (red circle with the white cross) and then click “Add New Nomination” to start the process again.
Please do not nominate PhD-candidates in the nomination service. The nomination of PhD-candidates must be done directly to the department in question. See Guest researchers
STEP 4 - Upload relevant documents:
All nominated students must provide a Transcript of Records (official document which shows courses taken previously). We encourage partners to upload the student's relevant documents in the nomination process, but the student can also upload the documents when applying.
Relevant documents for Erasmus+ and Nordplus/Nordlys students:
- University Transcript of Records from university education (in original language and/or translated)
- Erasmus+ Learning Agreement (LA) (pdf)
The relevant department or faculty at UiO will sign the Learning Agreement (LA) and return it to the student when he/she has completed the course registration and has been admitted to courses at UiO (in September/June). Students who have not uploaded the LA with their online application must remember to hand it in to their faculty/department when the semester starts.
Relevant documents for bilateral students:
- University Transcript of Records, in original language)
- Translations in English or a Scandinavian language of Transcripts of Records
- Copy of English test (does not apply for native speakers)
- Statement of purpose/letter of intent
- Copy of passport
STEP 5 - Add more students:
Complete Steps 2 and 3 for each student your institution is nominating to the University of Oslo. Once you have added a nomination, see the list of students you have nominated, and their status.
You may now see the details and upload documents for each student you have nominated, by clicking on the button "Documents and Details", or nominate more students.
You may log in again later to upload more documents and to check the application status of your nominated students.
E-mail to students: When you have finished the nomination, the students you have nominated will receive an email from the University of Oslo confirming that they have been nominated by your institution. The students will be given further instructions for completing their application in the University of Oslo’s online application service for students (SøknadsWeb).
Student application status: You can keep track of each student's status by logging in on the online nomination service any time. On the “Available agreements and admission” webpage you may see all relevant agreements and the application status of your nominated students; nominated, applied, admission granted, withdrawn etc.. You may also upload further documents for each student.
Questions? If you have any questions or concerns, please do not hesitate to contact us at firstname.lastname@example.org
Application process for students
The nominated students will be sent an e-mail which contains a link to the University of Oslo online application service ("SøknadsWeb") and instructions on how to complete the application there. The students must complete the application online before:
- 1 May for studies starting in the the autumn semester (August - December or August - June)
- 1 November for studies starting in the spring semester (January - June).
Letters of admission will be sent out from the beginning of November for the Spring semester and from the middle of May for the Autumn semester.
For further information about the application service for students, please see How to apply in the UiO online application service
For information about deadlines, relevant documents and practical matters, see:
Please note that exchange students on the PhD level will not be given student status at the University of Oslo, but are treated as guest researchers. These students will not receive the regular admission letter but must contact their host department for practical follow up.
Should you have any questions or concerns, please do not hesitate to contact the Office for Admissions and Student Exchange at email@example.com
If you are one of UiO's partner institutions, and plan to nominate students to UiO but have not received a username, you may contact us at firstname.lastname@example.org. Please send us your name and e-mail address and specify which agreement(s) (or field of study/subject area) you are responsible for.