Norwegian version of this page

Procedure for management of HSE deviations

Purpose

This procedure shall ensure that all HSE deviations are reported and managed to protect anyone involved, and prevent recurrences. The procedure should ensure that serious accidents are managed and notified quickly and correctly.

Range of application

This procedure applies to all units at the University.

Responsibility

Employees / students are responsible for reporting HSE deviations. Managers are responsible for taking action on reports of HSE deviations. The University Director is responsible for the statistics on reports of HSE deviations.

Method

Reporting

Employees shall report HSE deviations using form for reporting HSE deviations in CIM. Personal information about who was involved in the HSE deviation shall not be recorded on the form. The HSE deviation is automatically sent to the appropriate manager based on organization affiliation. Students shall notifyHSE deviation in the Speak up system.

Case handling

Manager shall

  • ensure quality and classify the HSE deviation, make sure the HSE deviation is sufficiently clarified and that it does not contain sensitive personal data
  • send information about the HSE deviation to the safety representative in safety zone where the HSE deviation has occurred
  • in consultation with the employee and safety representative review the case and identify possible measures
  • decide measures
  • follow up the implementation of the sanctioned measures
  • close the case
  • provide necessary reporting 

In cases of serious accidents and serious near accidents manager shall conduct an analysis of the HSE deviation and ensure that the injured (if possible) and safety representative attend the analysis. Managers can include other participants as needed. Template for analysis of HSE deviations (word) (Norwegian) can be used.

Reporting

Archiving

Archiving of HSE documents (Norwegian).

References

See this page in Norwegian

Document ID

  • Compiled by: Unit for HSE and emergency preparedness
  • Authorized by: University Director Gunn-Elin Aa. Bjørneboe
  • Date of authorization: 19.05.2017
  • Version: 3
  • Case and document no. in ePhorte: 2012/11454-79
Published June 25, 2013 3:12 PM - Last modified Nov. 21, 2017 4:59 PM