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Employee ID card

Everyone employed at UiO for more than three months must have their own employee ID card with their name and photo, date of birth and signature. The card is normally issued the same day you start work at UiO.

Obtaining a card

Who can obtain a card?

Everyone affiliated with UiO for more than three months must have a personal access card with their name and photo. This to applies to students, UiO employees and external employees.

If you are an external employee, you administrative manager or head of office in the unit you are affiliated with must register you in Guest Registration (Greg).

When can I obtain a card?

  • New employees are normally able to obtain a card on the first day of work.
  • A new card can be issued if your personal data changes, if the card is lost, no longer works or is worn out. You must attend SiO's customer service centre in person to obtain a new card.

Where can I obtain a card?

  • The card is issued at the SiO Customer Service in the Kristian Ottosen Building at Blindern Campus.
  • You must attend in person and bring a valid ID, such as a passport or drivers license. Digital ID cards are not valid as identification.
  • Your photo will be taken at the same time. Please note that the card system is locked and does not allow import of external photos, for example from UiO's online presentation of employees.
  • Personal data are imported directly from UiO’s salary and HR system, SAPDFØ. In case of errors, contact your manager or local HR officer (Norwegian) for correction in the SAPDFØ system.
  • You must choose a four-digit PIN code that is linked to your access rights. If you should later forget your PIN code or wish to change it, you must attend in person at SiO Customer Service.
  • The card automatically gives you access to buildings and areas associated with your department or unit. If you need access in other places, you must clear it with your administrative manager or head of office in your unit, who will then have to inform the Security Operation Centre. You cannot request access yourself.

Card functions

Identification

  • The cardholder’s name and photo are on the front of the card.
  • The card is valid as identification when you are in buildings belonging to UiO and must be presented upon request.
  • The card must be worn visibly in places where this is mandatory.

Access card

  • The card is activated for use as an access card to buildings, zones and rooms that you are associated with.
  • Cards are activated for access by the Security Operation Centre upon notification by the office manager for your unit. The office manager will normally give this notification in advance of the card being issued, so that it immediately works as an access card.
  • If you are missing an access you should have, or if you at a later date need access to more or other buildings, zones and rooms, you must contact your administrative manager or head of office who will then inform the Security Operation Centre. The PIN code remains unchanged. 

Access to Oslo University Hospital Rikshospitalet's premises

Requests for access to Oslo University Hospital Rikshospitalet’s premises can be made to Rikshospitalet directly by e-mail or telephone:

  • Email: idkort@ous-hf.no
  • Phone: 23 07 09 33 / 23 06 60 50 / 913 47 413
  • Location: Room C3.1031, Sogn Arena, 3rd floor.
  • Opening hours: Monday – Friday: 08.00 – 12.00

Access to the Research Park

Units with employees working in the Research Park must follow the Research Park’s routines for registration of new employees and production of access cards. This is in addition to UiO employee ID cards.

University Library lending card

The card has a barcode that can be activated for the loan of books through the University Library. Contact the University Library to activate the Oria code. This procedure must be repeated if the card is reissued.

Free access to museums

Upon presentation of the employee ID card, employees are granted free admission to:

Lost card

  • If you lose your card, you must notify the Security Operation Centre immediately so that card's access rights can be blocked.
  • If your card also functions as a lending card, you must also notify the University Library.
  • A new card will be issued free of charge when you meet in person at SiO Customer Service. Remember to bring a valid ID.
  • If the card is found before a replacement card is issued, the card can be unblocked by personally visiting the Security Operation Centre in Kristine Bonnevies hus. 

Changing and renewing your card

Changes to personal data must be registered in UiO’s salary and HR system, SAPDFØ, before SiO Customer Service can issue a new card. Therefore, you should first contact your local HR officer (in Norwegian) to check that the correct personal data has been entered in SAPDFØ. If you have changed your name, you must be able to show a valid form of ID with the new name, alternatively a marriage or civil partnership certificate. When your personal data has been correctly registered in SAPDFØ, go in person to SiO Customer Service to have a new card issued. Take your old card with you, as well as ID showing any new personal data.

You can also have a new card issued if the old is worn out or damaged.

For administrative managers

If you are an administrative manager with the authority to request access to your premises and have:

  • a new or external employee affiliated with UiO in need of access to buildings, zones and rooms
  • an employee who cannot access buildings, zones and rooms with their employee ID card
  • an employee who needs additional access or access to different buildings, zones and rooms with their employee ID card

Send an email to vaktalarm@admin.uio.no with the following information:

  • Name and employee number
  • Time period of affiliation with UiO
  • Name of access level

External employees

The head of office or administrative leader must register external employees in Guest Registration (Greg). Guest Registration is UiO's service for administration a unit's guests.

Keys

Keys to individual offices and similar are handled by each unit's administration. Please contact your closest manager for assistance.

Published Dec. 14, 2015 4:15 PM - Last modified Mar. 19, 2024 9:17 AM