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Payroll schedule

The Payroll Office makes all payments for vouchers received within the deadline.


Salary payments

There is one main payroll run plus one extra run each month. All payments are included in the first payroll run possible.

Travel and outlay reimbursements

  • There are two travel and outlay payment runs every month, with a couple of exceptions, see payroll schedule below.
  • The same schedule applies to the payment of travel advances.

Deadlines

  • Deadline for salary orders:
    • Payment on the indicated date requires that the Payroll Office receives salary orders through ePhorte/SAPUiO and possibly paper vouchers by internal mail within the Deadline at Payroll Office.
    • Salary orders and paper vouchers must first be processed by the local personnel/accounts unit that forwards them to the Payroll Office through ePhorte. Therefore, the Deadline at local personnel/accounts unit is five workdays earlier.
    • Deadline for e-vouchers: The system closes at 15:00 pm on the indicated date and opens again three workdays later.
  • Deadline for travel expenses and outlay reimbursements:
    • Travel expenses and outlay reimbursement claims by monthly paid employees must be approved in the HR portal by the Deadline at Payroll Office.
    • All paper vouchers must be received within the Deadline at Payroll Office.
    • Paper vouchers must first be processed by the local personnel/accounts unit that forwards them to the Payroll Office. Therefore, the Deadline at local personnel/accounts unit is five workdays earlier.
  • Account transfers: The same deadlines must be observed for account transfers.

Payroll schedule with payments dates

Note: Date changes may occur. Therefore, always check this webpage for updated information.
Run Deadline at local
personnel/accounts unit
Deadline at
Payroll Office
Deadline for
e-vouchers
Payment
October 2018
Travel expenses & outlay reimbursement claims 11.09.2018 18.09.2018   03.10.2018
Monthly paid salaries & voucher-based salaries 17.09.2018 24.09.2018 02.10.2018 15.10.2018
Travel expenses & outlay reimbursement claims 28.09.2018 05.10.2018   23.10.2018
Correction run for salary payments 04.10.2018 11.10.2018 22.10.2018 31.10.2018
November 2018
Travel expenses & outlay reimbursement claims 15.10.2018 22.10.2018   06.11.2018
Monthly paid salaries & voucher-based salaries 19.10.2018 26.10.2018 06.11.2018 15.11.2018
Travel expenses & outlay reimbursement claims 30.10.2018

06.11.2018

  22.11.2018
Correction run for salary payments 05.11.2018 12.11.2018 21.11.2018 30.11.2018
December 2018
Travel expenses & outlay reimbursement claims 14.11.2018 21.11.2018   07.12.2018
Monthly paid salaries & voucher-based salaries 15.11.2018 22.11.2018

03.12.2018

12.12.2018
Travel expenses & outlay reimbursement claims 27.11.2018 04.12.2018   20.12.2018
Correction run for salary payments 27.11.2018 04.12.2018   21.12.2018
 
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Published Nov. 8, 2011 4:07 PM - Last modified Oct. 15, 2018 2:16 PM