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Payroll schedule

The Payroll Office makes all payments for vouchers received within the deadline.


Salary payments

There is one main payroll run plus one extra run each month. All payments are included in the first payroll run possible.

Travel and outlay reimbursements

  • There are two travel and outlay payment runs every month, with a couple of exceptions, see payroll schedule below.
  • The same schedule applies to the payment of travel advances.

Deadlines

  • Deadline for salary orders:
    • Payment on the indicated date requires that the Payroll Office receives salary orders through ePhorte/SAPUiO and possibly paper vouchers by internal mail within the Deadline at Payroll Office.
    • Salary orders and paper vouchers must first be processed by the local personnel/accounts unit that forwards them to the Payroll Office through ePhorte. Therefore, the Deadline at local personnel/accounts unit is five workdays earlier.
    • Deadline for e-vouchers: The system closes at 15:00 pm on the indicated date and opens again three workdays later.
  • Deadline for travel expenses and outlay reimbursements:
    • Travel expenses and outlay reimbursement claims by monthly paid employees must be approved in the HR portal by the Deadline at Payroll Office.
    • All paper vouchers must be received within the Deadline at Payroll Office.
    • Paper vouchers must first be processed by the local personnel/accounts unit that forwards them to the Payroll Office. Therefore, the Deadline at local personnel/accounts unit is five workdays earlier.
  • Account transfers: The same deadlines must be observed for account transfers.

Payroll schedule with payments dates

Note: Date changes may occur. Therefore, always check this webpage for updated information.
Run Deadline at local
personnel/accounts unit
Deadline at
Payroll Office
Deadline for
e-vouchers
Payment
April 2018
Travel expenses & outlay reimbursement claims 09.03.2018 16.03.2018   10.04.2018
Monthly paid salaries & voucher-based salaries 20.03.2018 27.03.2018 05.04.2018 13.04.2018
Travel expenses & outlay reimbursement claims 27.03.2018 04.04.2018   20.04.2018
Correction run for salary payments 03.04.2018 10.04.2018 19.04.2018 30.04.2018
May 2018
Travel expenses & outlay reimbursement claims 10.04.2018 17.04.2018   08.05.2018
Monthly paid salaries & voucher-based salaries 18.04.2018 25.04.2018 04.05.2018 15.05.2018
Travel expenses & outlay reimbursement claims 23.04.2018 30.04.2018   23.05.2018
Correction run for salary payments 07.05.2018 14.05.2018 23.05.2018 31.05.2018
June 2018
Travel expenses & outlay reimbursement claims 11.05.2018 18.05.2018   08.06.2018
Monthly paid salaries & voucher-based salaries 21.05.2018 28.05.2018 06.06.2018 15.06.2018
Travel expenses & outlay reimbursement claims 29.05.2018 05.06.2018   21.06.2018
Correction run for salary payments 05.06.2018 12.06.2018 21.06.2018 29.06.2018
July 2018
Travel expenses & outlay reimbursement claims 13.06.2018 20.06.2018   11.07.2018
Monthly paid salaries & voucher-based salaries 14.06.2018 21.06.2018 03.07.2018 10.07.2018
Correction run for salary paymentsCorrection run for salary paymentsCorrection run for salary paymentsCorrection run for salary paymentsCorrection run for salary payments 04.07.2018 11.07.2018 23.07.2018 31.07.2018
August 2018
Travel expenses & outlay reimbursement claims 13.07.2018 20.07.2018   07.08.2018
Monthly paid salaries & voucher-based salaries 19.07.2018 26.07.2018 07.08.2018 15.08.2018
Travel expenses & outlay reimbursement claims 31.07.2018 07.08.2018   23.08.2018
Correction run for salary payments 06.08.2018 13.08.2018 23.08.2018 31.08.2018
September 2018
Travel expenses & outlay reimbursement claims 14.08.2018 21.08.2018   05.09.2018
Monthly paid salaries & voucher-based salaries 20.08.2018 27.08.2018 05.09.2018 14.09.2018
Travel expenses & outlay reimbursement claims 29.08.2018 04.09.2018   20.09.2018
Correction run for salary payments 03.09.2018 10.09.2018 20.09.2018 28.09.2018
 
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Published Nov. 8, 2011 4:07 PM - Last modified Apr. 26, 2018 1:26 PM