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Payroll schedule

The Payroll Office makes all payments for vouchers received within the deadline.


Salary payments

There is one main payroll run plus one extra run each month. All payments are included in the first payroll run possible.

Travel and outlay reimbursements

  • There are two travel and outlay payment runs every month, with a couple of exceptions, see payroll schedule below.
  • The same schedule applies to the payment of travel advances.

Deadlines

  • Deadline for salary orders:
    • Payment on the indicated date requires that the Payroll Office receives salary orders through ePhorte/SAPUiO and possibly paper vouchers by internal mail within the Deadline at Payroll Office.
    • Salary orders and paper vouchers must first be processed by the local personnel/accounts unit that forwards them to the Payroll Office through ePhorte. Therefore, the Deadline at local personnel/accounts unit is five workdays earlier.
    • Deadline for e-vouchers: The system closes at 15:00 pm on the indicated date and opens again three workdays later.
  • Deadline for travel expenses and outlay reimbursements:
    • Travel expenses and outlay reimbursement claims by monthly paid employees must be approved in the HR portal by the Deadline at Payroll Office.
    • All paper vouchers must be received within the Deadline at Payroll Office.
    • Paper vouchers must first be processed by the local personnel/accounts unit that forwards them to the Payroll Office. Therefore, the Deadline at local personnel/accounts unit is five workdays earlier.
  • Account transfers: The same deadlines must be observed for account transfers.

Payroll schedule with payments dates

Note: Date changes may occur. Therefore, always check this webpage for updated information.
Run Deadline at local
personnel/accounts unit
Deadline at
Payroll Office
Deadline for
e-vouchers
Payment
January 2019
Monthly paid salaries & voucher-based salaries 12.12.2018 19.12.2018 07.01.2019 15.01.2019
Travel expenses & outlay reimbursement claims 14.12.2018 28.12.2018   16.01.2019
Correction run for salary payments 07.01.2019 14.01.2019 23.01.2019 31.01.2019
February 2019
Travel expenses & outlay reimbursement claims 10.01.2019 17.01.2019   06.02.2019
Monthly paid salaries & voucher-based salaries 22.01.2019 29.01.2019 07.02.2019 15.02.2019
Travel expenses & outlay reimbursement claims 25.01.2019 01.02.2019   20.02.2019
Correction run for salary payments 04.02.2019 11.02.2019 20.02.2019 28.02.2019
March 2019
Travel expenses & outlay reimbursement claims 07.02.2019 14.02.2019   06.03.2019
Monthly paid salaries & voucher-based salaries 19.02.2019 26.02.2019 07.03.2019 15.03.2019
Travel expenses & outlay reimbursement claims 22.02.2019 01.03.2019   20.03.2019
Correction run for salary payments 05.03.2019 12.03.2019 21.03.2019 29.03.2019
 
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Published Nov. 8, 2011 4:07 PM - Last modified Jan. 16, 2019 5:09 PM