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Payroll schedule

The Payroll Office makes all payments for vouchers received within the deadline.


Salary payments

There is one main payroll run plus one extra run each month. All payments are included in the first payroll run possible.

Travel and outlay reimbursements

  • There are two travel and outlay payment runs every month, with a couple of exceptions, see payroll schedule below.
  • The same schedule applies to the payment of travel advances.

Deadlines

  • Deadline for salary orders:
    • Payment on the indicated date requires that the Payroll Office receives salary orders through ePhorte/SAPUiO and possibly paper vouchers by internal mail within the Deadline at Payroll Office.
    • Salary orders and paper vouchers must first be processed by the local personnel/accounts unit that forwards them to the Payroll Office through ePhorte. Therefore, the Deadline at local personnel/accounts unit is five workdays earlier.
    • Deadline for e-vouchers: The system closes at 15:00 pm on the indicated date and opens again three workdays later.
  • Deadline for travel expenses and outlay reimbursements:
    • Travel expenses and outlay reimbursement claims by monthly paid employees must be approved in the HR portal by the Deadline at Payroll Office.
    • All paper vouchers must be received within the Deadline at Payroll Office.
    • Paper vouchers must first be processed by the local personnel/accounts unit that forwards them to the Payroll Office. Therefore, the Deadline at local personnel/accounts unit is five workdays earlier.
  • Account transfers: The same deadlines must be observed for account transfers.

Payroll schedule with payments dates

Note: Date changes may occur. Therefore, always check this webpage for updated information.
Run Deadline at local
personnel/accounts unit
Deadline at
Payroll Office
Deadline for
e-vouchers
Payment
November 2017
Travel expenses & outlay reimbursement claims 12.10.2017 19.10.2017   03.11.2017
Monthly paid salaries & voucher-based salaries 23.10.2017 30.10.2017 07.11.2017 15.11.2017
Travel expenses & outlay reimbursement claims 26.10.2017 02.11.2017   17.11.2017
Correction run for salary payments 08.11.2017 15.11.2017 23.11.2017 30.11.2017
December 2017
Travel expenses & outlay reimbursement claims 09.11.2017 16.11.2017   01.12.2017
Monthly paid salaries & voucher-based salaries 20.11.2017 27.11.2017 05.12.2017 12.12.2017
Travel expenses & outlay reimbursement claims 27.11.2017 04.12.2017   18.12.2017
Reposting 05.12.2017 12.12.2017   No payment
January 2018
Monthly paid salaries & voucher-based salaries 15.12.2017 22.12.2017 04.01.2018 15.01.2018
Travel expenses & outlay reimbursement claims 22.12.2017 02.01.2018   19.01.2018
Correction run for salary payments 05.01.2018 12.01.2018 23.01.2018 31.01.2018
February 2018
Travel expenses & outlay reimbursement claims 15.01.2018 22.01.2018   06.02.2018
Monthly paid salaries & voucher-based salaries 22.01.2017 29.01.2018 07.02.2018 15.02.2018
Travel expenses & outlay reimbursement claims 26.01.2018 02.02.2018   20.02.2018
Correction run for salary payments 02.02.2018 09.02.2018 20.02.2018 28.02.2018
March 2018
Travel expenses & outlay reimbursement claims 12.02.2018 19.02.2018   06.03.2018
Monthly paid salaries & voucher-based salaries 19.02.2018 26.02.2018 07.03.2018 15.03.2018
Travel expenses & outlay reimbursement claims 26.02.2018 02.03.2018   20.03.2018
Correction run for salary payments 02.03.2018 09.03.2018 20.03.2018 28.03.2018
 
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Published Nov. 8, 2011 4:07 PM - Last modified Jan. 8, 2018 5:30 PM