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Payroll schedule

The Payroll Office makes all payments for vouchers received within the deadline.


Salary payments

There is one main payroll run plus one extra run each month. All payments are included in the first payroll run possible.

Travel and outlay reimbursements

  • There are two travel and outlay payment runs every month, with a couple of exceptions, see payroll schedule below.
  • The same schedule applies to the payment of travel advances.

Deadlines

  • Deadline for salary orders:
    • Payment on the indicated date requires that the Payroll Office receives salary orders through ePhorte/SAPUiO and possibly paper vouchers by internal mail within the Deadline at Payroll Office.
    • Salary orders and paper vouchers must first be processed by the local personnel/accounts unit that forwards them to the Payroll Office through ePhorte. Therefore, the Deadline at local personnel/accounts unit is five workdays earlier.
    • Deadline for e-vouchers: The system closes at 15:00 pm on the indicated date and opens again three workdays later.
  • Deadline for travel expenses and outlay reimbursements:
    • Travel expenses and outlay reimbursement claims by monthly paid employees must be approved in the HR portal by the Deadline at Payroll Office.
    • All paper vouchers must be received within the Deadline at Payroll Office.
    • Paper vouchers must first be processed by the local personnel/accounts unit that forwards them to the Payroll Office. Therefore, the Deadline at local personnel/accounts unit is five workdays earlier.
  • Account transfers: The same deadlines must be observed for account transfers.
  • Payments: Payments to foreign accounts with IBAN and SWIFT (BIC) addresses take 2-3 days longer than domestic payments. Payments to accounts in the US and other countries outside Europe may take considerably longer.

Payroll schedule with payments dates

Note: Date changes may occur. Therefore, always check this webpage for updated information.
Run Deadline at local
personnel/accounts unit
Deadline at
Payroll Office
Deadline for
e-vouchers
Payment
September 2020
Travel expenses & outlay reimbursement claims 12.08.2020 19.08.2020   07.09.2020
Monthly paid salaries & voucher-based salaries 20.08.2020 27.08.2020 07.09.2020 15.09.2020
Travel expenses & outlay reimbursement claims 26.08.2020 02.09.2020   21.09.2020
Correction run for salary payments 04.09.2020 11.09.2020 22.09.2020 30.09.2020
October 2020
Travel expenses & outlay reimbursement claims 08.09.2020 15.09.2020   02.10.2020
Monthly paid salaries & voucher-based salaries 18.09.2020 25.09.2020 06.10.2020 15.10.2020
Travel expenses & outlay reimbursement claims 29.09.2020 06.10.2020   23.10.2020
Correction run for salary payments 06.10.2020 13.10.2020 22.10.2020 30.10.2020
November 2020
Travel expenses & outlay reimbursement claims 14.10.2020 21.10.2020   09.11.2020
Monthly paid salaries & voucher-based salaries 20.10.2020 27.10.2020 05.11.2020 13.11.2020
Travel expenses & outlay reimbursement claims 28.10.2020 04.11.2020   23.11.2020
Correction run for salary payments 04.11.2020 11.11.2020 20.11.2020 30.11.2020
December 2020
Travel expenses & outlay reimbursement claims 11.11.2020 18.11.2020   07.12.2020
Monthly paid salaries & voucher-based salaries 17.11.2020 24.11.2020 03.12.2020 11.12.2020
Travel expenses & outlay reimbursement claims 25.11.2020 02.12.2020   21.12.2020
Correction run for salary payments No payout, only reposts of correction run November and monthly and voucher salary run December
 
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Published Nov. 8, 2011 4:07 PM - Last modified Sep. 14, 2020 2:32 PM