Attestation and authorisation of outlay reimbursement claims

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Attestation of outlay reimbursement claims

Outlay reimbursement claims must be attested by a locally designated attestant within the Unit.

Claims that are submitted electronically are attested in the
self-service portal, see guidelines (Norwegian).

Attestants confirm that:

• the goods/services have been received
• the required documentation is attached to the claim form
• cost assignments are correct
• all adding-up is correct

Note:

• Attestants at UiO will often have to assist with the cost assignment process, particularly with identifying the correct expenditure type.
• Special rules apply to the reimbursement of communication services (Norwegian).

Authorisation of outlay reimbursement claims

Outlay reimbursement claims must be authorised by the unit’s designated Budgetary Officer (BDM).

• Claims that are submitted electronically are authorised in the
  self-service portal, see guidelines (Norwegian).
• Claims that are submitted on paper are authorised in the
  self-service portal in the same way as electronically submitted claims, see also routine due to the exceptional coronavirus situation (Norwegian).

The officer affirms that:

• the payment has been duly authorised
• there is budgetary cover for the payment
• the payment is financially justifiable

The person who authorises the payment must also check that the form has been correctly countersigned in accordance with the requirements listed for attestation.

Payment

• When submitted electronically in the self-service portal: Reimbursement claims that are authorised in the self-service portal by the Deadline at DFØ will be paid at the next run for outlay reimbursement claims.
• When submitted on paper form: Complete reimbursement claims on paper that are received by the Deadline at DFØ will be paid at the next run for outlay reimbursement claims.