How to edit your profile page
Profile pages at the University of Oslo (UiO) show what each employee is working on, and serve as digital business cards with contact information.
Most employees at the UiO edit and update their own profile pages. Are any of your rights missing? Are you stuck, or do you need help? Contact your webmaster (Norwegian).
Remember to save and publish
Click the Save and View button to see your completed profile. It pays to save as you go.
Change your job title, name or contact information
Are there any errors in your contact information?
Your contact information, name and information about your job are retrieved automatically from the UiO’s HR and payroll system (SAP). If there are any errors in your job title, contact information or name, you should not try to correct them on your profile page. In order to rectify the situation, this information will need to be updated in the systems from which your profile page retrieves the information:
You should not turn off your personal information in the HR and payroll system (SAP) or change the username that has been entered on your profile page.
Entering this contact information yourself
- Room number, so that it is easier for visitors to find you.
- Visiting hours, if you only want visits at certain times of the day or have student visiting hours.
- Visiting address, if your workplace is in a different location to the unit you are associated with.
Write about your work
Your profile page should contain information which might be relevant for anyone visiting it, such as students, journalists, fellow academics, conference organisers, award committee members or colleagues.
For example, scientific employees might write about the following:
- academic interests and areas of expertise
- tuition with links to study programmes and courses
- academic background in the form of summaries of your qualifications and work experience which are relevant to your job at the UiO
- cooperation, and any links to relevant websites
Administrative employees could, for example, write about the following:
- fields of work, either a short text or bullet points
- previous work experience and qualifications, preferably in brief
- Use the checklist for online texts, and read the writing tips.
- Do not write alone. Let a colleague read your text and provide you with feedback.
Editing, format and enter text
Go to the text box where you want to enter text. If your profile page is new, you will see a template which provides guidance and suggestions on content. The template text is visible to anyone who visits your profile page, so you should either delete it or fill it in.
This toolbar has several buttons to help you structure your text. A good online text has a universal design and should be easy to skim through. The most common buttons on the toolbar are:
If you want to enter text taken from another website or document, you should click on the “Paste as plain text” icon on the toolbar and follow the instructions.
All first-level subheadings should be formatted using "Heading 2”. For second-level subheadings you should use “Heading 3”.
All links should be contained in the text and have an explanatory text, for example:
You should not add links outside the text, for example:
- Further information is available here: http://uu.difi.no/reguirements-and-regulations
If you want to list or structure a lot of information, it might be easier to read such in the form of bullet points or a numbered list.
Choose languages: Norwegian and English
You have a Norwegian and an English profile page. You are responsible for updating both pages. If you make any changes to one page, the other one will not be updated automatically.
- You should only write in Norwegian on your Norwegian profile page.
- You should only write in English on your English profile page.
If your text is only available in either English or Norwegian, you should inform readers about which language version contains all your information. For example,
- Du kan finne mer informasjon på min engelske side.
- Further information is available on my Norwegian page.
You are free to write in nynorsk on your Norwegian page. You cannot write in Swedish or Danish.
The University of Oslo is obliged to comply with the Language Council of Norway’s guidelines on public websites (Norwegian). These guidelines stipulate that only English text can be used on English profile pages, and only Norwegian text can be used on Norwegian profile page.
Keywords help the users of uio.no to find people with expertise in a specific area. This is one of the most important tasks for anyone visiting a website. Keywords shall therefore be used on all profile pages on uio.no. In order to enter a keyword, go to the Keyword field just below “Contents”.
Find your keywords
- View the list of keywords for technical-administrative employees.
- View the list of keywords for scientific staff, from the various Vi forsker på categories (Norwegian).
- View the separate guidelines on tagging English presentations which are to be highlighted on the Global UiO website (Norewegian).
How to use keywords
- Always write keywords with an initial capital letter.
- Select one of the suggestions that pops up.
- Enter the keywords from general to special.
- Enter a maximum of 7 keywords.
Keywords generally consist of one word, and a maximum of 4-5 words, never sentences. Are you unable to find a keyword? Please contact firstname.lastname@example.org.
Add or change your photos
You have two photos on your profile page
- Your website photo should be at low resolution (Norwegian):
- Your photo should be in portrait format, not landscape.
- Your photo should be of you, with your face in focus against a neutral background.
- Your press photo should be at high resolution:
- The UiO encourages all its employees to post photos where relevant.
Do you need a photo? Contact the photographer in our Communications Department to get help with taking, formatting and uploading photos for you.
Display your research projects and groups
All research projects or groups at the UiO register participants with their usernames on their websites. This means that any projects and groups where you have been registered as a participant will pop up automatically. English project and group pages will be displayed on your English profile page, and Norwegian pages will be displayed on your Norwegian profile page.
If a project does not have a UiO website, you can manually enter names and links to external groups and projects.
Display your publications
Scroll down the editing page until you reach "Publications" and select "Yes" to show what you have registered on Cristin’s profile page.
If you wish to highlight a few publications that you think might be particularly relevant to readers, you can do this under “Selected publications”.
Publications shall be accompanied by full references along with links in the text to where readers can find the full text when such is possible.
Up to 500 of your most recent works which have been registered in Cristin will be displayed. They are updated automatically every night at 0200 hrs and each time a document is saved. Each publication is displayed with the APA style for reference lists. View the lists which show which Cristin categories have been placed under each tab (Norwegian).
Displaying feeds (RSS) from blogs and social media
If you have an academic blog or use social media for your work, you can display an automatic feed with posts from your blog or Twitter account in the right-hand margin on your profile page.
For example, you could enter: "Twitter" in the “Title” field and an RSS link which will retrieve your Twitter account. RSS links often look like this: https://twitrss.me/twitter_user_to_rss/?user=YOUR USERNAME
Is your profile page missing?
If you are a new employee, your profile page will by set up for you by your webmaster. At some units the webmaster will also edit the contents for you. If your profile page is missing or you are unable to access it to edit its contents, please contact your webmaster (Norwegian.