Setting up automatic replies (Out of office)

Previously, you were recommended to create your automatic replies/absence messages in Brukerinfo. Now you do it directly in Outlook or webmail (OWA).

If you are going to be away from the office or not going to read e-mail for a while, you may want to notify the people who send you e-mail in your absence. Then you can set up automatic replies (Out of office message). When an email is sent to you, the sender will automatically receive your automatic reply message as an answer.

Setting up an automatic reply message

1. Open Outlook and select File (top left of the window).

2. Click Automatic replies (Out of office) in the Info pane that opens. 

3.  If you want to specify the time period for the automatic replies to be sent out, check the checkbox Only send during this time range.

Then set the time period by entering the Start time and End time.

If you do not fill in the start and end time, you must remember to deselect the Send automatic replies when you are back at work.

4. In the lower part of the window you fill in the text you want to appear in the automatic reply message. 

Under the Inside My Organization tab, type the message you want your colleagues at UiO to receive if they send you e-mail while you are away.

If you want to send an automatic reply also to those who send e-mail to you from outside the University, enter this message under the Outside My Organization tab. Check the checkbox Auto-reply to people outside my organization to activate. You can also select whether you want to send automatic replies only to those listed in your address book (My Contacts only) or to all (Anyone outside my organization). If you choose to answer only the ones you have in your address book, you avoid sending automatic replies to unwanted email (spam).

Published Mar. 5, 2014 2:37 PM - Last modified Feb. 7, 2020 5:14 PM