Using signatures in Outlook

A signature is a predefined text that is automatically added to the bottom of the e-mails you send. It should be short - preferably no longer than 4 lines - and it usually contains contact information.

One of the strengths of Microsoft Outlook is the ability to handle multiple signatures. In this tutorial we show you how to set signatures both in Norwegian and English, as well as using a short version of the signature.

Create a signature

1.  Open the File menu. Click Options in the left column. Select Mail, and then click Signatures.

2. Click New to create a new signature.  

3. Give your signature a name, such as Norwegian (if you are also going to have a signature in English) or Internal (if you want to use a different signature to e-mail you send internally and externally). 

Type what you want as the signature in the Edit signature field. If you have multiple accounts, verify that the correct account appears in the E-mail account field. If you are only going to have one signature, select it in the dropdown menu for the New messages field.

If you later want to create a signature for use in response to e-mail you have received or e-mail you are forwarding, create it and select it in the Replies / forward field. If you have multiple signatures you want to switch between using, do not select anything in the New messages or Replies / forward field.

If you create multiple signatures, you can choose which one you want from the Signature button in the toolbar. From here you can also choose Signatures to create new signatures, or delete / change the signatures you already have.

Published Jan. 29, 2014 1:55 PM - Last modified Oct. 25, 2021 8:48 AM