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Work duty account for academic employees at the Faculty of Social Sciences

Approved by the Dean 14 June 2018, effective as of Fall 2018

Work duty rates valid through Spring 2018

The work duty account is a tool for employers to distribute tasks among academic staff. Work duty regulations are set by the Dean. Department Heads and Centre Directors may add supplementary local provisions when approved by the Dean.

The work duty account regulates administrative and teaching tasks, the distribution of which often demands the coordination of many employees at a Department or Centre. Other tasks, including research, are generally carried out independently or in smaller groups; these are best administered by employees themselves and are therefore not included in the work duty account.

Tasks encompassed by the work duty account are either mandatory or otherwise approved by the Department Head or Centre Director. The work duty account applies especially to tasks carried out outside the Department/Centre, such as teaching at other University entities. Work compensated with a fee is not to be registered in the work duty account.

The hourly rates set out in the work duty account are based on standardized norms. The actual amount of time spent on a task may diverge from these rates. However, time spent on tasks should align with standardized norms when averaged out over time. It is the responsibility of the Department Head or Centre Director to ensure that individuals can carry out their assigned tasks in a satisfactory manner within the framework of these rates. It is the employee’s responsibility to ensure that the time they invest in assigned tasks reasonably reflects prescribed norms.

Work duty for administration and teaching

The work duty quota for administrative and teaching tasks is calculated as a percentage of total working hours. This percentage varies according to an employee’s position and age, as set out in the table below.

 

 

Position

Percentage of total working hours

Work duty hours per year

Below 60

60-61

62 or older

Professor/Associate Professor

53 %

898

878

831

Lecturer

80 %

1356

1326

1254

Professor II

20 %

340

332

314

Doctoral Research Fellow (excluding semesters without teaching duties)*

25 %

424

 

*The work duty quota for four-year Doctoral Research Fellows is 25 percent or 1695 hours. The work duty quota may be discounted in order to accommodate for fieldwork, research stays abroad and the like; up to two semesters may be defined as without teaching duties, reducing the work duty quota to 1272 hours. The work duty quota for Doctoral Research Fellows with three-year contracts with an option for a fourth year is set at 75 percent of the employment period after the third year (maximum 1272 hours).

Surpluses and deficits

Surpluses and deficits are calculated annually.

It is the responsibility of the Department Head/Centre Director to ensure that tasks are distributed in a manner that does not contribute to a significant surplus or deficit in an employee’s work duty account. A surplus or deficit exceeding the work duty quota for one semester should occur only under exceptional circumstances. In such cases, the Department Head/Centre Director and the employee shall make a plan to reduce the discrepancy within an acceptable timeframe.

Sick leave and other leaves of absence

In the case of long-term sick leave or other leaves of absence, the work duty quota may be reduced. The Head of Department/Centre Director determines the scope of the reduction. The work duty quota will normally be reduced to reflect the period of absence, without regard to when the absence falls during the course of the year.

In the case of short-term sick leave that prevents an employee from completing assigned tasks, and when the nature of these tasks makes it impossible to perform them out at a later date, the employee is to be credited for these tasks.

Guidelines for registering work duty

Work duty accounts are maintained by administrative staff and presented to academic staff with a deadline for submitting corrections.

Tasks are to be registered the semester in which they are performed, unless one of the following exceptions applies:

  • Summertime teaching is registered in the previous Spring semester.
  • Exam-related tasks are registered in the same semester the exam is held.
  • Grading appeals against exam grades are registered the following semester.

Rates

Applicable standardized rates are presented below. As explained in the introduction, these rates are based on normative expectations for these tasks.

Teaching

Task

Rate

Lecture

5 hours per teaching hour

Seminar

3 hours per teaching hour

 

Doctoral Research Fellows and other fixed-term employees receive an additional 10 hours for new teaching duties (lectures, seminars).

Supervision

Supervision of master students

Assignment, 45-60 ECTS: 40 hours

Assignment, 30-45 ECTS: 30 hours

The distribution of hours between the main supervisor and any secondary supervisor is to be agreed upon at the outset.
 

Supervision of PhD candidates

180 hours.

The distribution of hours between the main supervisor and any secondary supervisor(s) is to be agreed upon at the outset.

120 hours are to be registered the first three years. The remaining hours are to be registered once the candidate has submitted their dissertation.

Exam assessment

Task

Rate

School exam or equivalent

0.75 hours per exam

Longer assignment or equivalent

1.5 hours per exam

Oral exam

1 hour per candidate*

Assignment, 45-60 ECTS

7 hours per exam

Assignment, 30-45 ECTS

5 hours per exam

Explanation of grades, participation in meetings for examiners and other tasks associated with the assessment of exams are included in the above rates.

The above rates also apply to grading appeals.

*The rate for oral exams is based on a 30-45 minute exam.

Exam questions and grading guidelines

Task

Rate

Exam question(s)

8 hours

Exam requiring extra work*

12 hours

Quality control of exam question(s) and grading guidelines

1 hour

These rates apply to all types of exams and include drafting grading guidelines for examiners.

*This rate applies only to particularly demanding exams, as for example in statistics.

Course Coordinator

Task

Rate

Standard courses*

10 hours

Courses that require extra coordination*

20 hours

Substantial revision of curriculum (significant changes to reading list, seminar or teaching plan) 

15 hours

Pedagogical development (developing new curriculum and/or teaching methods)**

Determined locally

*The rate applies per 10 ECTS and should be scaled accordingly. The rates include responsibility for course webpages, detailed teaching plans, forms of assessment, syllabi and reading lists, following up seminar leaders and course evaluations.

**The rate applies only when such work demands more than is normally expected when updating curriculum.

Adjudication of doctoral dissertations and participation in doctoral defences

Task

Rate

Adjudication of dissertation*

20 hours

Participation in doctoral defence**

8 hours

*An additional 10 hours applies should the internal committee member have to replace the first or second member of the Adjudication Committee.

**The rate for participation in a doctoral defence also applies to the Chair of the Defence.

Reviewing applications for posted positions

Task

Rate

Sorting*

 0.5 hours per applicant

Review of applicants, up to 5 candidates

20 hours

Review of applicants, more than 5 candidates

30 hours

Promotion to professor, per candidate

10 hours

*The rate for sorting candidates is the total sum of hours available for reviewers, with an upward limit of 100 hours.

These rates apply to all academic positions, with the exception of positions for Doctoral Research Fellows, for which rates are halved.

Other work

Task

Rate per semester

General work duties, such as daily administrative tasks, participation in internal meetings and events, elected positions or membership on internal committees, councils and boards.*

30 hours per semester

Open office hours for students**

20 hours per semester

Head of Department

Not applicable

Other leadership positions

Determined locally

General pedagogical training program

Actual course time, as reflected in the University’s course offerings

Evaluation of applicants to doctoral research program

2 hours per applicant

Norwegian courses for foreigners

Actual course time

Lectures for «faglig-pedagogisk dag» and «Åpen dag»

6 hours per semester

Faculty Board member

5 hours per meeting

Faculty Hiring Board member

2 hours per meeting

Faculty or University committee, council or board membership

Meeting time plus 1 hour preparation time per meeting

Safety representative/HMS

10 hours per semester

*The rate applies only to permanent employees; the rate does not apply while on sabbatical.

**The rate applies to all staff with teaching duties the given semester.

Departmental/Centre rates

Department of Social Anthropology

  • Supervision, master’s level: 13 meetings at 4 hours (including supervision while in the field)
  • Supervision of bachelor’s thesis and project description: 1.5 hours per candidate
  • Master’s exam: 8 hours, plus 2 hours oral exam
  • Coordination of cabin trip and OSI-seminar: 50 hours
  • Ethnographic film: 35 hours
  • Master’s admissions committee member: 35 hours
  • Mid-term evaluation, PhD: 10 hours
  • Department seminar: 60 hours
  • Lunch seminar: 20 hours
  • Head of PhD program: 175 hours
  • Deputy Head of Department: 25 hours
  • Head of teaching committee: 150 hours
  • Teaching committee member: 100 hours
  • Board member: 15 hours per semester
  • Program council member: 10 hours per semester

Department of Psychology

  • Supervision of bachelor’s thesis (20 ECTS): 10 hours
  • Assessment of bachelor’s thesis (20 ECTS): 2.5 hours
  • Supervision/feedback (for individuals and groups): from 1 to 1.5 hours per hour spent depending upon course and content
  • Internship course, master’s level: 10 hours per student
  • Board member: 20 hours per semester

Centre for Technology, Innovation and Culture

  • Head of master’s program: 150 hours per semester
  • Head of PhD program: 100 hours per semester
  • TIK seminar: 10 hours per semester
  • Head of a research group: 40 hours per semester
  • Responsibility for research group meetings (rate for head of a research group is reduced accordingly when this rate is applied): 20 hours per semester
  • TIK leadership team member: 30 hours per semester
  • Board member: 5 hours per meeting
  • Union responsibilities: by individual agreement upon appointment
  • Responsibility for planning TIK’s contribution to the Summer School: 5 hours per semester
  • Master’s admissions committee member: 2 hours per meeting
  • Recognition of academic credentials/coursework from abroad: 5 hours per candidate

Department of Economics

  • Deputy Head of Department: 140 hours per semester
  • Head of exams: 65 hours per semester
  • Quality control of exams: 10 hours per semester
  • Head of PhD program: 90 hours per semester
  • Head of master’s program: 90 hours per semester
  • Head of bachelor’s program: 90 hours per semester
  • Head of Memos: 20 hours per semester
  • Head of recognition committee: 40 hours per semester
  • Recognition committee member: 25 hours per semester
  • Head of master’s thesis committee: 40 hours per semester
  • Master’s thesis committee member: 20 hours per semester
  • PhD committee (does not include adjudication): 10 hours per semester
  • Placement officer: 15 hours per semester
  • Interview committee member AEA (Spring semester only): 35 hours per semester
  • Board member: 15 hours per semester
  • Coordinator of research seminar: 20 hours per semester
  • Coordinator of the Friday seminar: 10 hours per semester
  • Coordinator: 10 hours per semester

Department of Sociology and Human Geography

  • SGO4080/90: Evaluation of project description, assignment of supervisor and design seminar: 10 hours
  • Supervision of semester or course essay: 1 hour per candidate
  • Supervision UTV3091:1.5 hours per candidate
  • Excursion/cabin trip: actual time, maximum 8 hours
  • Project acquisition SVPRO4000: 15 hours per project
  • Project acquisition, other courses: 15 hours
  • Head of teaching, Human Geography: 250 hours
  • Head of teaching, Sociology: 337 hours
  • Head of interdisciplinary program: 100 hours
  • Head of PhD program Human Geography: 112 hours
  • Head of PhD program Sociology: 225 hours
  • Mentor: 5 hours per post doctor
  • Board or program council member: actual meeting time plus 2 hours for preparation per meeting
  • Breakfast seminar: 1 hour per meeting
  • Methods lunch: 2 hours per meeting, 5 hours for coordinator
  • Information meeting, semester start: 1 hour per meeting

Department of Political Science

  • Head of teaching (including political science programs): 337 hours per semester
  • Head of interdisciplinary bachelor programs and PECOS: 100 hours per semester
  • Head of research area: 60 hours per semester
  • Deputy Head of Department: 224.5 hours per semester
Published Nov. 28, 2016 2:40 PM - Last modified Aug. 21, 2018 11:10 AM