Travel advance
How you avoid the need of a travel advance
- Pay your trip and your expenses during the trip with your UiO credit card.
- Book your trip through UiO's travel agency.
- Submit your travel expenses claim immediately upon your return. Your travel expenses will normally be refunded before your credit card payment comes due.
When can you receive a travel advance?
- Trips you have prepaid, such as conference fees, hotel, or similar. Note: Such advances cannot be settled before the trip has been completed.
- Trips to destinations where credit cards cannot be used.
Application
Register a travel expense claim in the self-service portal or the DFØ app.
Advances of less than NOK 3000 are not granted.
For travel advances of NOK 10 000 or more an estimate of the expenses must be attached to the application form.
Payment of advance
- Travel advances are disbursed at the earliest 1 month prior to departure.
- Advances are paid in ravel runs.
Settlement
Travel advances must be settled within one month of the completion of the travel. You must use an approved travel request to register a travel expense claim in the self-service portal. Amounts owed are paid out in accordance with the payment schedule for refunds.
Advance payment for special purposes
How to avoid the need for an advance payment
- Have the supplier send an invoice.
- Alternatively, pay expenses with a UiO credit card. Request reimbursement as soon as possible so that the expense is refunded before the credit card bill falls due. In that case, the employee’s personal finances are usually not affected. Read about credit cards and outlay reimbursement procedures.
General conditions for advance payments for special purposes
Processing of advances is resource-intensive and they are therefore only granted as an exception. Special purposes may include payment of cash allowances in connection with studies, surveys or similar, and purchases where it is not possible to obtain an invoice.
- Advances are only granted to persons employed by UiO.
- No advances are granted for social events outside working hours (Christmas parties, summer parties or similar), gifts, or expenses that can be settled by credit card.
- A new advance cannot be approved before any previous advance has been settled.
Special purposes that qualify for an advance payment
- Payment of cash allowances in connection with studies, surveys or similar
- Purchases where it is not possible to receive an invoice
Contact your local finance unit to apply for an advance for special purposes.