Overtime

Conditions for paid overtime

• Overtime must be agreed in advance with a manager who has budgetary authority.
• Overtime is paid for compulsory work beyond normal working hours for a 100% position, as well as for work on weekends and public holidays.
• The maximum number of overtime hours per day, week and month is regulated by the Working Environment Act and the Basic Collective Agreement in the state sector.

Difference between overtime and flexitime

It is important to remember that overtime and flexitime are two separate accounts. Overtime must be assigned and agreed with the manager. 

Flexitime can be decided by each employee, within the framework set out in the Special Agreement on Flexible Working Hours in the State. It is possible to take time off in lieu and work overtime on the same day.

Registering overtime

Overtime must be registered in the self-service portal. Select the attendance type Overtid m/avspasering (Overtime with time off in lieu) or Overtid mot betaling (Paid overtime) from the drop-down menu.

Employees who normally do not register their attendance time in the self-service portal, for example academic staff, must also do this for the day(s) on which they have worked overtime.

Multiple positions with different position codes

Employees with multiple positions in different position codes must not register overtime in the self-service portal. Contact your local administration to have your overtime recorded.

Overtime rates

For overtime, the following supplements are paid:

• 50% supplement, mornings and afternoons
• 100% supplement from 20:00 to 06:00 on weekdays, from Friday at 20:00 until Monday at 06:00, and on public holidays
• The difference between the overtime rate and the normal hourly wage, when overtime is taken as time off in lieu
• For overtime work during weekends, a Saturday and Sunday supplement is paid.

Payment of overtime

Overtime is paid together with your salary, depending on when your manager approves the hours. Overtime hours are sent for approval on the 15th and 23rd of the month, as well as on the 1st of the following month. The overtime payment is listed on your payslip.

Additional hours and overtime for part-time employees

For part-time employees, there is a distinction between overtime and additional hours (“mertid”). Additional hours are extra hours you work as a part-time employee, which are paid at your normal hourly rate. Overtime pay for part-time employees must be agreed in advance with your manager, and you must have worked beyond normal hours:

• The conditions for paid overtime also apply to part-time employees. Overtime will be compensated when working hours are recorded beyond full normal working hours.
• Payment according to the overtime rate can be received if you have completed a full normal working day and the overtime work is compulsory.
• Part-time employees must register overtime in the self-service portal. Select the attendance type “Overtime with time off in lieu” or “Paid overtime” from the drop-down menu.
• Additional hours (“mertid”) are work beyond the agreed percentage of a part-time position, but within ordinary/normal working hours. Part-time employees who work additional hours are entitled to normal hourly pay up to 7 hours per day in the summer period and 7.75 hours per day in the winter period. These hours must be registered as “Overtime for payment”. Work beyond this gives the right to the overtime rate.
• overtidssats.

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