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Taking holiday: rights and obligations


Number of holiday days

  • Everyone is entitled to take 5 weeks of holiday per year. Employees over the age of 60 have an extra holiday week. If you join UiO after 30 September, you are entitled to take 1 week of holiday this year.
  • Employees with full holiday pay entitlement are allotted  the quota "Holiday with pay" in the HR portal. How to check your quota.
  • For part-time employees, the full holiday quota is calculated based on the number of working days per week. This means that an employee in a 60% position who works 3 days a week will receive a quota of 15 holiday days. An employee in a 60% position with working hours distributed  over a 5-day weeks will receive a quota of 25 holiday days.
  • Employees without full accrual of holiday pay from last year are allotted 2 quotas in the HR portal, "Holiday with pay" and "Unpaid holiday", totalling 5 weeks (25 days). If the employee wants to take less than 25 holiday days due to lack of accrual of holiday pay, this can be agreed with the nearest manager. How to check your quota.
  • Employees who join UiO in the current year will only be allotted the quota "Unpaid holiday" in the HR portal. How to check your quota.
  • Everyone has the obligation to take at least the number of holiday days that are compensated with accrued holiday pay, a maximum of 25 days (30 days for employees over 60). If one does not wish to use all or part of the quota "Unpaid holiday", this can be agreed with the nearest manager. Note: The obligation to take holiday also applies when the holiday pay was earned from another employer, even when this holiday pay has been paid.

Timing of holiday

  • Employees must reach an agreement with their immediate superior regarding the timing of holiday, cf. applying for holiday.
  • All employees are entitled to demand 3 weeks of consecutive holidays during the period from 1 June to 30 September. However, the exact holiday period is determined by the employer.
  • Each of the other two weeks may be demanded taken as whole weeks, but not consecutively.

Employees over the age of 60

Transfer of holiday days

  • Regulations in Norway allow the transfer of up to 14 days' holiday to the next year (10 days pursuant to the Holiday Act, 4 days pursuant to the Basic Collective Agreements).
  • Employees must apply for a transfer of holiday days in the HR portal where their immediate superior will processes the application, cf. apply for a transfer of holiday days.
  • In the event that employees, contrary to regulations, have more than 14 days holiday transferred to the subsequent holiday year, an explanation must be provided in the HR portal.

Holiday days taken in advance

  • A maximum of 10 holiday days (2 weeks) may be granted taken in advance.
  • Holiday days taken in advance can only be granted if you have accrued sufficient holiday entitlement.
  • Notification of transfer of holidays to be taken in advance must be submitted in writing on the proper paper form (odt) to the local personnel officer.

Sickness and holiday

Different regulations apply, depending on whether the timing for the holiday has been determined:

  • Sickness which occurs prior to holiday
    • If you are on 100% sickness absence prior to the holiday, you are entitled to request postponement of the holiday. This request must be submitted together with a medical certificate at the latest by the last working day before the holiday is scheduled to start.
    • Employees who have been on 100 % sick leave and have been prevented from taking their full holiday entitlement before the end of the year shall transfer holiday days not taken to the following holiday year.
  • Sickness which occurs during a holiday
    • Employees are entitled to request postponement of holiday if the sickness lasts for at least 1 working day.
    • The sickness must require 100 % absence and be documented by a medical certificate from a doctor. If the medical certificate has been issued by a doctor abroad, you must also submit the form self-declaration for sick leave abroad - NAV 08-09.06 (nav.no) so that UiO can request a refund of sickness benefits from NAV.
    • Postponed holiday entitlement due to sickness must be taken at a later date during the holiday year in question.
  • Long-term sick leave
    • Employees on long-term sickness absence and who are due to be transferred to a disability pension and/or work assessment allowance should enter into an agreement with the employer regarding taking holiday during the period of sickness absence or prior to the start-up for the disability pension/work assessment allowance.
    • The total support period during which the employee is entitled to sick pay will correspond to the extension.
    • Reports of such holidays must be submitted to the Absence group in the Payroll Office.
    • Read more about holiday entitlement in the event of long-term sick leave.
    • Read more about registration of holiday while on long-term sick leave.

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Published Dec. 18, 2011 10:51 PM - Last modified Apr. 9, 2019 1:16 PM