MED

Running the project - UiO-MED, OUS and Ahus

Overview

 

Purchase and procurement

Please contact the support service below for assistance with purchase and procurement. Be aware of framework agreements and tender rules.

Akershus University Hospital
Helsam: Purchasing support (Norwegian)

Contact the support staff/head of your department or financial advisor at the division. 
Organization chart/search (login required, access restricted to OUS machines)

Be aware of purchase rules given by the external funding body, especially regarding equipment. Contact the research support unit (email)

Contact research support (email)
IMB: Department purchasers (Norwegian)
Klinmed: Local purchaser in the clinic or consult purchasing support (Norwegian)
NCMM: Purchasing personnel in support section

 

Costs

The finance support service will assist in accounting and keeping track of the expenses.

Akershus University Hospital
Helsam: Finance section Contact the financial advisors for your department at the division or the research support unit (email)
Organization chart/search (login required, access restricted to OUS machines)
Contact financial advisor in research support (email)
IMB: Finance section
Klinmed: Contact your clinic's controller in the finance section (Norwegian)
NCMM: Finance personnel in support section

 

Time records

The PI is responsible for checking if the financing body requires time records. The PI must ensure that the required time records are completed. Some financing bodies, e.g. Extrastiftelsen, require time records from all project employees. The EU requires time records for project employees not working 100% on the project. Contact the relevant support service below to get the appropriate template for the time recording.

Akershus University Hospital
Helsam: Finance section Contact the research support unit (email) to get the appropriate template

Contact research support (email) to get the template.

IMB: Finance section
Klinmed: Contact your clinic's controller in the finance section (Norwegian)
NCMM: Finance personnel in support section

 

Hiring personnel

The Human Resources service will assist in recruiting personnel. Be aware that some positions must be publicly advertised, according to Norwegian law. Allow some time for the advertising and recruitment process.

Akershus University Hospital
Helsam: Human resources section Contact the HR contact for your department or the head of department
Organization chart/search (login required)
Contact the HR contact at research support (email)
IMB: Section for HR and HSE
Klinmed: Administration coordinator for your clinic
NCMM: Human resources adviser

 

Reporting

The PI is responsible for the timely submission of all reports that are requested by the financing body.

Scientific report

The PI is responsible for writing the scientific report.

Financial Report

Contact the relevant support service at least 2 weeks prior to the reporting deadline, and they will assist with the report. The PI is responsible for submitting it.

Akershus University Hospital
Helsam: Finance section Contact the division’s financial advisors or the research support unit (email)
Organization chart/search (login required, access restricted to OUS machines)
Contact financial advisor in research support (email)
IMB: Finance section
Klinmed: Contact your clinic's controller in the finance section (Norwegian)
NCMM: Finance personnel in support section

 

Approval updates, if necessary

If new or extended approvals are needed, or if the data management plan needs updating, please contact the relevant support service below.

Akershus University Hospital
Helsam: Quality system for health and medical research. For support, contact research Support

Process outline: Approval process
For more information, contact the research support unit (email)

Information about approval process (norwegian)
IMB: Quality system for health and medical research
Klinmed: Quality system for health and medical research. For support, contact research support (email).
NCMM: Quality system for health and medical research and health, safety, and environment personnel

 

Extensions and contract amendments

Changes to the project plan/budget, like extending the project period due to maternity leave, may require a contract amendment. Please contact the relevant support services below.

Akershus University Hospital
EU projects: Contact the EU-office (email)
All other projects:
Contact the research support unit (email) Contact research support (email)
Helsam: Finance section
IMB: Finance section
Klinmed: Contact your clinic's controller in the finance section (Norwegian)

NCMM: Finance personnel in support section.

 

Institutions' general guidelines

In addition to the local procedures at MED and OUS, both institutions have web resources with useful suggestions on finding project partners, writing a grant proposal, and running an externally funded project.

Published Jan. 31, 2017 11:10 AM - Last modified May 22, 2019 10:42 AM